The Hidden Costs of Hiring Multiple Event Vendors (And How to Avoid Them)
Planning an event should be exciting—but if you're juggling three, four, or even five separate vendors, you're setting yourself up for stress, delays, and unexpected costs. At SCION Audio & Events, we’ve spent over 40 years helping clients across Newcastle and the Hunter Region avoid the most common mistakes in event production.
Let’s break down the hidden costs of hiring multiple vendors—and how a full-service solution can save your event (and your sanity).
1. Vendor Overload = Communication Overwhelm
Working with multiple vendors means multiple points of contact, timelines, requirements, and tech setups. You’ll waste hours coordinating across companies—and mistakes happen fast.
Quick Take: Miscommunication between third-party teams causes delays, misfires, and last-minute scrambles.
Our Fix: SCION gives you one dedicated team, one plan, one seamless execution.
2. Mismatched Gear = Technical Nightmares
AV not syncing with staging. Lights blocked by screens. Mic feedback during speeches. These are all symptoms of disconnected vendor planning.
Quick Take: When teams don’t talk, tech doesn’t work.
Our Fix: Our fully integrated system ensures lighting, audio, staging, and visuals are designed to work together.
3. Unexpected Costs Add Up
Each vendor charges delivery fees, setup time, and labor. Missed cues or delays can mean overtime bills—or worse, a compromised event experience.
Quick Take: More vendors = more invoices. Fewer vendors = fewer headaches.
Our Fix: We combine everything under one quote, one delivery, and one crew. Predictable. Efficient. Done right.
4. Event-Day Chaos Kills the Vibe
You should be celebrating—not chasing AV reps or fixing lighting cues. Multiple vendors mean more moving parts—and more opportunities for things to go sideways.
Quick Take: The more teams involved, the higher the risk of failure.
Our Fix: Our clients say we “make it feel easy.” That’s because we’ve done it all before—and we’re with you from setup to pack-down.
Why Full-Service Matters More Than Ever
SCION isn’t just an AV company. We’re Newcastle’s go-to event production partner—trusted by Maitland Council, Port Stephens Council, nonprofits, local businesses, and major venues like McDonald Jones Stadium.
Whether it’s a conference, council meeting, gala ball, festival, or wedding, we handle it all:
✅ Sound
✅ Lighting
✅ Staging
✅ Livestreams
✅ Setup, tech support, and everything in between
Want Your Event to Run Smoothly (Without All the Stress)?
Let SCION take care of the details—so you can focus on the big picture.
Explore Full-Service Event Production →
SCION Audio & Events
32/54 Clyde St, Hamilton North NSW 2292
(02) 4961 3733
Serving Newcastle, Maitland, Lake Macquarie, Port Stephens & the Hunter Region
